Request for Support

Supporting Non-Profits and community groups

There are so many worthwhile causes in our community that we’d love to support. As a Canadian Registered Charity that offers many free programs and opportunities for education and arts presentation, we are constantly raising money to support our own cause. The Aeolian endeavours to donate or reduce rental costs for community support when possible. It is highly recommended that you apply as a non-profit organization to increase your leverage for this donation. The Aeolian receives upwards of 50 requests per year for reduced rates or donated facilities. The donation of space does not include technical support or special set-ups, so please inquire about any additional needs.

The Aeolian receives many requests to support fundraisers with free tickets and sponsorship. We have a limited ability to offer complimentary tickets for our events for these causes. Please apply below for this request and we will do our best to support your special cause. Keep in mind that you must be a registered non-profit organization to be considered.

Apply for Facility Use Donation
Apply for Ticket Donation

Complimentary Use of the Hall

I am interested in the following space(s):
Name
First Last
Event Name
Full Description of the Event
If the event is a fundraiser, who is the beneficiary? Please provide an overview.
Relationship of the charitable organization or fundraiser to the Aeolian Hall Musical Arts Association (volunteer, Board Member, regular patron, community patron, donor or granting organization, etc.).
Relation of the charitable organization or fundraiser to the Aeolian Hall’s mission and values?
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Email
Phone
Website
Does the event represent a Not For Profit (an agent of the NFP must be the contract signatory and main point of contact)?
Not For Profit Organization Number, if applicable:
Date of Event
MM slash DD slash YYYY
Alternate dates if original is not available or description of type of date required (eg: any Tuesday in April).
Number of Patrons Expected
Load-In Time (your earliest access to the Hall)

: Hours

Minutes

AM/PM
Doors Open Time

: Hours

Minutes

AM/PM
Event Start Time

: Hours

Minutes

AM/PM
Event End Time

: Hours

Minutes

AM/PM
Vacate Time (your latest access to the Hall)

: Hours

Minutes

AM/PM
Do you require use of our Box Office Ticketing Service (ie: will tickets be sold)?
Box Office Service Charges (through our ticketing software) are included in the price of each ticket at your expense. Do you understand?
If tickets are to be sold, have you settled on a price (regular advance, door, discounts)?
Will you be selling merchandise. Aeolian earns 15% commission on gross receipts for all sales. Merchandise may only be sold in the Aeolian Hall Lobby unless other arrangments are confirmed in advance. Table space (8 foot) as well as a trained Merchandise sales volunteer will be provided if requested in advance).
Basic lighting and no audio capabilities are available without the use of our Sound & Light Technician. Will you require the services of our Technician ($50/hour plus HST). Aeolian Hall Staff and volunteers cannot provide sound or light assistance and guests are not permitted to use the console. Please consider this requirement carefully.
Do you require use of a data projector and a screen ($35/hour plus HST)
Do you require use of our Commercial Kitchen? ($100 plus HST) Note: Caterers must be full-service. Aeolian Hall staff and volunteers are not available to bus dinner tables or remove food at the end of an event. Food service equipment left at the end of the event may be disposed of or subject to addtional hourly rental fees. Work required by Aeolian staff or volunteers after the event as a result of catering (to ensure the Hall is returned to the way it was found) will be billed at $100/hour as well as additional rental fees by the hour. The Aeolian elevator is not accessible from the Commercial Kitchen and stairs separate the Hall from the kitchen space. Use of the Bar and Bar kitchen is strictly prohibited. Caterers must be approved by the General Manager in advance of booking. Please ensure that your approved caterer is aware of these conditions if your event is selected for a rental.
Would you like the bar to remain open for beverage sales? (The Aeolian operates a full-service bar (beer, wine, liquor, pop, non-alcoholic beers & mixed drinks) and bar revenue offsets rental fees. A $250 fee will be charged to close the bar.)
Will an intermission take place during the event? (The Aeolian will charge $250 for any event that does not include an intermission, but has chosen to make use of the bar. The lack of intermission causes a serious impact on bar revenue which is relied upon to offset rental costs).
Do you require the use of our Yamaha Grand piano? ($50 plus HST, subject to Management approval).
If you use the Piano do you require tuning? ($110 plus HST)
Do you have any other special requests of considerations to share in advance? We will review this and the above content, prepare an estimate and contact you within 2 business days.

Request for Donation

Name of Charity/Non-Profit Requesting Tickets*
Description of Event or Fundraiser*
Date of Event*
MM slash DD slash YYYY
What is the intended purpose or use of the donated tickets.*
Description of Requested Donation (number of tickets, date range, suggested value):*
Relationship of the charitable/non-profit organization or fundraiser to the Aeolian Hall's Mission and Values?*
Relationship of the Charitable Organization/Non-Profit or Fundraiser to the Aeolian Hall Musical Arts Association (volunteer, Board Member, regular patron, community partner, donor or granting organization, etc).*
Additional Information for our consideration
Name*
First Last
Role with Organization, Fundraiser or Event*
Website
Email*
Address*
Street Address Address Line 2 City Province Postal Code
Please update any additional documentation
Max. file size: 50 MB.
Please update any additional documentation
Max. file size: 50 MB.
Please update any additional documentation
Max. file size: 50 MB.

Rent The Aeolian

The Aeolian is a beautiful, unique, award-winning location to host your event.

While particularly renowned for its acoustic/live music presentations, the Aeolian is a versatile facility and can also host conferences and fundraisers.

Spaces. Rates & Services Rental Application

Give to Culture

Explore the arts. Support your community. Discover yourself.

The Aeolian relies heavily upon a strong base of community support that benefits many projects and events. All contributions, whether small or large, make a huge difference and will help sustain The Aeolian Musical Arts Association’s mission and future.

Volunteer Donate